How To Do Well In Official Document Processing

　　 Document processing It is an important part of office work and an important aspect of Secretaries' staff and assistants. In the face of the new situation and new tasks, how to do well in the handling of official documents? Through practice and reflection, the author holds that the following aspects should be grasped.

One Paying attention to the limitation of official documents

Document processing has a strong timeliness. Every document is timeliness, and official documents can only be effective at a specified time. The ancients said, "when words are at the right time, words are worth a thousand words, and words are not worth a while." Secretaries should strengthen the concept of time in official document processing, and handle every document in a timely manner. The whole document processing process is not dragged, not pressed, not mistakenly or omissions. At the same time, in accordance with the nature and content of official documents, we should correctly distinguish priorities from urgent needs, do urgent work, and do special work to ensure that priority is given to urgent documents and requisites. In the process of official document processing, we should also carry out scientific and effective management, simplify the process of writing documents, reduce unnecessary duplication process, provide time limit for readers to read, strengthen supervision and inspection, shorten the running cycle of official documents, and handle every document in a timely, timely and efficient manner.

Two, ensure Security of official documents

Ensuring the safety of official documents is the inherent requirement of the political nature of official document processing. Document handling is often exposed to a large number of confidential matters. Once there is a leak accident at work, the consequences are unthinkable. Especially in the new situation, with the rapid development of high and new technology, there are more and more ways and means to disclose secrets, and the means of stealing secrets are getting higher and higher. The situation of security and secrecy is becoming more and more serious. Just like Comrade Mao Zedong said, "keeping secrets, being cautious and cautious", "nine minutes and a half can not work, and nine points and nine will not work." In dealing with official documents, secretarial staff should constantly strengthen their sense of security and confidentiality, and strengthen the management of official documents, so as to ensure that they are not lost, not damaged, and not divulged. First, we must ensure the safety of documents in the process of transmission. In the process of official document delivery, we must strictly perform the formalities and keep the direction of official documents at any time, so as to avoid blind transmission. The circulation of official documents should be carried out in the direction of the secretarial department as a central point. It is not allowed to pass horizontally among the readers, so as to avoid losing control and circulation. In strict accordance with the level of release of documents, the scope of classified documents should be restricted, and the scope of documents should not be arbitrarily enlarged, so as to ensure the consistency between the level of document issuance and the scope of actual knowledge. Two, we must ensure the safety of official documents. Documents should be kept in a special security cabinet to ensure safety and reliability. The "top secret" documents are not copied, uncompiled or copied; strictly control the copy of "classified" or "secret" documents; they must strictly fulfill the procedures of approval and approval according to the duplication of work needs, and manage the duplication of classified documents according to the management of classified documents. Three, we must ensure the safety of documents in the process of destruction. The destruction of classified documents must be recorded in detail, and the procedures for approval should be fulfilled, and more than two persons are required to supervise the sale.

　 Three, insist on quality first.

　　 Secretarial Work Personnel should always adhere to the principle of "quality first" throughout the whole process of document processing, strive for excellence in the work, and constantly improve the service level and peace. First, we must be accurate and reliable in every aspect of official document processing. The official documents should be carefully registered and numbered, and the registration and classification of Chu documents should be carefully completed. After the registration of the official documents, suggestions are put forward and submitted to the leaders for approval. The suggestions should be accurate, appropriate and feasible, and serve as a reminder, preplan and reference. After the leadership is approved, the leaders will conscientiously grasp the opinions of the leaders and circulate the documents accurately. Secretarial staff also need to send and receive official documents and materials in mind. According to the nature of their work and the scope of filing, they should be screened and collaged at any time, so that they can be categorized and kept well. Once leaders need, they can be found and obtained immediately. The two is to strengthen the management and feedback in public handling. Document processing is not simply "receiving and sending and receiving", it is an important aspect of the work of organs, directly related to the implementation of the party and state needle policy and the smooth flow of government decrees. To do a good job in official document processing, we should not stop in "collecting" and "issuing". Instead, we must carry out and implement the decisions through official document processing. Pressing is an important means to improve the efficiency of document processing and promote decision-making. Therefore, we need to strengthen the handling of documents in the process of document handling, supervise and supervise the undertaker in accordance with the prescribed time limit, and check the contractors' affairs, so as to prevent errors and misdeeds. While doing a good job of pressing and pressing, we should make full use of various channels to do well in feedback work so that everything can be answered and everything is in order. Three, we should pay attention to effectiveness in official document processing. The office must receive a large amount of official documents every day. If the official documents are presented to the leaders, not only will the leaders fail to see them, but they will also affect the reading and approval of some official documents. Secretarial staff should be good at doing the work of "digging for gold in the sand" and "getting rid of the essence", timely screening and classifying official documents, and providing important and valuable materials to leaders. In the process of official document processing, there are various situations. Secretaries should not only follow the prescribed procedures, but also master them according to the actual situation.

Four, abide by the work standard.

Document processing is a rigorous and coherent work. In order for the work to run efficiently and orderly, we must abide by the work standard and make the work of every ring meet the requirements. First, we must establish a system of chapters and regulations and complete procedures. It is necessary to establish and perfect the system of collecting and processing documents, making use of management, circulate and borrow, urge feedback, retreat and destroy, filing and filing, and so on. The system must be feasible, so that the operators can see, grasp, operate and implement easily. It is also necessary to set up a register, a register, a copy of the official document, a document to read the order and a destroyed document to destroy the document. Two, we must establish a good working order. In the whole process of receiving, registering, distributing, running, filing and filing, the operation is orderly. In every work link, we should also pay attention to the order of operation. For example, in the process of passing official documents, the order of passing reads is to transmit the main leaders first, then lead the leaders, then transmit other leaders and relevant departments. When sending documents to leaders, the arrangement should be arranged according to the importance of the contents of the documents. The urgent items and the essentials should be placed on the top, and the pieces of knowledge should be placed below, so that it is convenient for leaders to prioritize matters and priorities. In the custody of documents, they should be stored according to the units in which they are written, and they will be placed in the order of the same unit when they are stored, so that they can be easily querying and using. Three, we must do a good job in the process of document handling. The whole process of official document processing has to go through several work links and positions, and any link and post obstruction will affect the exertion of document efficiency. This requires us to clarify the responsibilities and responsibilities of the post, and strengthen the close cooperation and cooperation among the posts so that all links and posts can be orderly linked and run smoothly.