Etiquette For Issuing Notes

Note minutes

The official note is signed by the head of state, the head of the government, the Minister of foreign affairs, the ambassador, the agent, and the provisional agent, and is written in the first person.

Generally do not seal the official seal.

The general note is issued by the diplomatic organ (foreign ministry) or by a diplomatic representative organ, which is affixed with the third person and stamped with the official seal, which is generally not signed.

However, some countries require the seal to be signed, and then the diplomats or authorized diplomats will sign their names.

The difference between formal notes and general notes is that they differ in scope of use.

The official note is used for 1. important matters.

Formal notification such as change of state leaders, replacement of ambassadors and consular, recognition, severing diplomatic relations, and resuming diplomatic relations.

2. negotiations on important issues.

If it is proposed to conclude or amend the treaty, it is suggested that bilateral and multilateral international conferences be held, mutual consular offices should be established, entrusted to host their property, heads of state and heads of government visit and other negotiations on important issues such as politics, military affairs and economy.

3. ceremonious ceremonial expressions.

Such as congratulations, condolences and so on.

4. in order to express a special attention to something, there is also a formal note.

A general note is used for general bargaining, administrative notice, daily affairs and communication.

Due to the increasingly simplification of diplomatic documents and the wider use of note notes, many notes on important international issues are being used by governments.

The general notes are generally distributed to the local diplomatic missions by the same content, also known as the circular.

For example, the Ministry of foreign affairs sends diplomatic notes, regulations, regulations and other notes to diplomatic missions, as well as diplomatic missions to inform ambassadors, temporary agents to leave office, to return to office, diplomats to leave office, holidays and so on.

Such notices can be photocopied, and the agencies can write "foreign countries' representative offices abroad".